One system from advert to first shift
Join Care Now brings the whole of care hiring into one place: advertise roles, track applicants, collect every check, sign contracts and message candidates, then keep it all on a permanent staff record. And Ruby handles first-round screening for you.
First-round screening, handled for you
Ruby reviews each applicant against your role, asks them a few friendly follow-up questions in their portal with their consent, and writes a clear report with a hire recommendation. Your team keeps every decision. It is included on the Core plus Ruby plan: 40 applicants a month, then 75p each.
Careers pages
Advertise every role under your own brand
Each job sits on a branded careers page that candidates find on Google and apply to from any phone. No job-board fees, no third-party branding, and roles close automatically on your closing date.
- Found on Google for Jobs
- Share links, social posts and QR posters
- Your own application form on every role
Applicant pipeline
See every candidate, never lose one
A simple board shows every applicant and exactly what each one is waiting on. In care the best people are gone in days, so your team can see who needs a nudge and move them from applied to first shift without the gaps.
- Drag-and-drop hiring stages
- Progress and missing items on every card
- Board and table views, search and filters
Onboarding & checks
Collect every check in one place
Right to Work, DBS, references, employment history, documents and declarations are requested, chased and stored against the person. When an inspector asks, the evidence is already there and time-stamped.
- Right to Work, DBS and references tracked
- Document requests with approval and expiry
- Reusable onboarding workflows per role
Contracts & policies
Sign contracts and policies online
Build your contracts and policies once, then have new starters read and sign them in their portal. Every signature is captured with a time-stamped record and filed to the person's staff record on hire.
- Build or AI-generate documents
- Sign on accept, typed or drawn
- Sealed copy filed to the employee record
Communication hub
Email and SMS without leaving the system
Message candidates by email or text with templates and merge fields, see what is delivered and opened, and keep the whole conversation on the applicant's timeline instead of losing it in someone's inbox.
- Templates with merge fields
- Delivery and open tracking
- Automatic reminders that chase paperwork
Employee record
One record from advert to first shift
When you hire someone, their application becomes a permanent employee record with an ID and their full history kept. No re-typing across spreadsheets, and a single source of truth for everything that comes next.
- Applicant converts to employee on hire
- Full history retained
- Leaver flow and staff-file export
Join Care Now helps you stay organised and evidence safe recruitment under CQC Regulation 19 and the equivalent CIW expectations. It supports your checks; it does not replace them, and legal responsibility for compliance stays with your organisation. Read our compliance guides.
See it on your own roles
Book a short, no-pressure demo. We will show you how Join Care Now works for your setting and answer your questions.